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ORGANIZING

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Photo courtesy of Rubber Maid Products

When I decided to organize my junk drawer two weeks ago, I did what most folks do — I purchased a drawer divider set with a variety of different sizes.  The idea is to group like things together.  The pencils go in one section, pens in another.  Littler compartments hold paper clips and Box Tops.  And the biggest container is for my precious scissors, which seem to go missing at least once every other day.

In fact, this is the No. 1 tennet of organization: A place for everything and everything in its place.  If I have a designated spot for my daughter’s erasers, they won’t be strewn around my kitchen counters or tossed into the silverware drawer.  (And she won’t be screaming in a fit of last-minute homework, “I can’t find an eraser!)

At least that’s the idea.

And that idea is as old as dirt.  In fact, it has its roots in mathematics, specifically set theory, which wasn’t formalized until Georg Cantor, a German mathematician, published an article on the subject in 1874.  This blew the socks off of the mathematics community — mainly because he proposed that there are two kinds of infinities.

But I digress.

Kindergarteners learn about set theory, when they circle like things on a worksheet.  And many parents probably wonder why this is such a big deal.

In short, set theory is the basis of our numerical systems — among many other things.  Mathematics craves order.  Knowing why things are alike or different can help us solve problems quickly and effortlessly.  Just like knowing where my scissors go (and putting them there) makes it easier for me to find them later on.

As an example, let’s look at the set of whole numbers.

{0, 1, 2, 3, 4, 5, 6, 7, … }

(Okay, just so no fancy-schmancy mathematician jumps down my throat, I have to note here that there is some disagreement about whether 0 belongs in this set.  But for most of the rest of the world, that’s a point not worth arguing about.)

When you know the set of whole numbers, you can determine whether or not a number is in that set.  For example:

0.25 is not a whole number

60% is not a whole number

π is not a whole number

-17 is not a whole number

But: 6,792,937 is a whole number

But why do you care? Honestly, I think the biggest reason is so that you can talk about math.  In this case, set theory tells us the difference between whole numbers, integers, decimals, rational numbers, etc. — even if you don’t remember what all of these are.

(And those of us who know a little bit about math also know that whole numbers are in the set of integers, which are in the set of rational numbers, which are in the set of decimals.)

So this is how math is like organizing.  Both depend on set theory.

I’m not saying that you have to be organized to do math.  Lord knows I’m not.  But the underlying organization of math points to big clues about how it’s done.  Even more basic sets, like geometric shapes can apply in our everyday lives.

The bottom line is this: If  you think  you can get your house or office or car organized (and I believe you can!), you can certainly organize all of what you know about math and put it to good use.  That way, you’ll always know where your area of a triangle is.

How do you think about the structure of numbers or shapes or arithmetic operations?  This points to your intuitive understanding of set theory.  Share your thoughts in the comments section!

“My house is a disaster.”

How many times have you uttered these words or heard someone else say them?  You and they are not alone.  Getting organized is one of the most common New Year’s resolutions.  But like losing weight, it’s easier said than done.

But how do you manage this daunting task? If you’re inclined to take a week off of work, with high hopes of a sparkling, organized home after five long days, you may want to reconsider.  If you’re not already organized, why would you want to spend so much time cleaning out your linen closet and kitchen cabinets?

On this point, the experts agree: a little goes a long way.  So most suggest that devoting only 15 minutes a day to organization can yield big benefits.  Let’s take a look at the numbers.

If you devote five days, for (let’s be generous) 10 hours a day, you’ll end up working 50 hours total, right?  (That’s 5 days x 10 hours or 50 hours.)  And you’d probably also have a sore back and a week’s worth of vacation lost to your label maker and plastic bins and lids.

But what if you committed to 15 minutes a day, 5 days a week?  How much time will you have spent?

15 minutes x 5 days = 75 minutes

75 minutes ÷ 60 minutes = 1.25 hours (or 1 hour and 15 minutes)

Gosh, I spend more time in a week figuring out what’s for dinner.

So what if you started on January 1 and stuck with it throughout the month?

There are 22 weekdays in January

15 minutes x 22 days = 330 minutes

330 minutes ÷ 60 minutes = 5.5 hours

That’s less than the time it would take for you to watch the first two films in the Lord of the Ringstrilogy!

So let’s take this a bit farther.  If you managed to keep this resolution for an entire year, how much time will you have spent organizing?  Let’s assume there are 250 workdays in the year.  (You’re not going to organize on a holiday are you?)

15 minutes x 250 days = 3,750 minutes

3,750 minutes ÷ 60 minutes = 62.5 hours

So by devoting a mere 15 minutes a day to organizing, you can end up spending more time over the year than if you took a week off and worked on the task for 10 hours a day.  Plus, I guarantee you’ll be much more relaxed.

But what can you accomplish in 15 minutes?  Here’s a short list:

  • Cleaning out your junk drawer
  • Going through seasonal clothes and deciding what to give away, toss or keep.
  • Alphabetizing your spice rack.
  • Culling through your kids’ artwork and filing or scanning special pieces.
  • Scanning your bookshelves for titles you’re ready to part with.
  • Setting up a spot for your mail, keys, purse and jacket.

By the end of one week, you could have a tidy junk drawer, trimmed summer wardrobe, room on your bookshelves and a regular spot for your keys.  By the end of the year?  Who knows what you could accomplish!

Have any organizing tips to share?  Post your ideas in the comments section.  I’ll bet I (or someone else) can find the math in that technique!

Either A&E Television is super smart or I’m easily manipulated.  On January 1, the cable channel ran a marathon of Hoarders, the documentary-style television program that shows extreme hoarders getting help to deal with their illness and their (often disgustingly) cluttered and dirty homes.

I watched several episodes.

Let’s get one thing straight: I am not a hoarder.  But like most folks, I do have a clutter problem.  Hoarders makes me feel better about my own issues, while learning a bit about how to let go of material things.  And besides, professional organizing has always been a fascinating career.  The process of helping someone get organized — their spaces, their collections, their time! — is akin to waving a magic wand.

Getting organized is one of the most common New Years resolutions, so I’ve invited professional organizer Janine Adams, who owns Peace of Mind Organizing in St. Louis, Missouri.  Not surprisingly, she uses math in her work.  Here’s how.

What do you do for a living? 

I help people create order in their homes and their lives. I specialize in working with folks who are overwhelmed by clutter and for whom getting organized is a lifelong challenge. Though no two clients are alike, I typically help in the area of decluttering, then creating systems to help people function smoothly in their homes. My special skill is in gently guiding people who have a special relationship with their things so that they can let go of stuff and feel okay about it.

When do you use basic math in your job?

When someone has too much stuff to fit into their space, we sometimes have to figure out what percentage of their things they might need to part with in order to be able to store everything. So the client might agree that he or she needs to part with three of a particular type of item for every one kept, for example. When creating storage systems, I typically try to subdivide spaces using bins, so I use simple math to figure out how many bins will fit on a shelf, for example. When working with clients on creating habits and routines and time management, we break down the day into small increments and try to figure how long things will take and what can actually get done in a given amount of time.

Some organizers do a lot more space planning than I do (I’m spatially challenged, so I don’t do space planning). I imagine they use more complicated math!

professional organizer

On the financial side of my business, I use math all the time, calculating my fees (I typically charge by the hour) as well as in calculating what I owe my subcontractors. I pay sales tax on any items I buy wholesale, but sometimes I round up or down to a whole number when I’m charging the client. Then, for bookkeeping purposes, I have to calculate the base price and the sales tax on it so that they equal the whole number.

Do you use any technology to help with this math?

I use the calculator on my iPod to check my math when I’m calculating what I’m owed (or owe subcontractors). I want to make sure I get it right. I also use a calculator when I’m figuring out sales tax. I use Quickbooks to help me with my bookkeeping and appreciate its math functionality.

How do you think math helps you do your job better?

If I didn’t know how to do basic math, I wouldn’t be able to run a business. I think it’s that simple. I feel like I’m constantly calculating fees, expenses, time available. Math is essential!

How comfortable with math do you feel?

This is very basic math. I’m comfortable with it!

What kind of math did you take in high school?

I was in an accelerated math program, but stopped at second year algebra, in 10th grade, because I didn’t enjoy it very much, to be honest. But I felt pretty good at it. I also took accounting classes, which have helped me in my two businesses (writing and organizing) and with home finances. What’s interesting to me is that I’m much better at basic math (the kind I use in every day life) than my husband is and he majored in applied mathematics in college.

Do you have questions for Janine?  Ask them in the comments section.  And be sure to come back on Wednesday and Friday.  I’ll show you exactly how you can use math to help yourself get organized.